HIPAA training helps learners understand HIPAA privacy and security laws. HIPAA training requirements consist of essential lessons around those privacy and security laws. HIPAA training standards mostly apply to the healthcare industry. HIPAA training certification enables trainers to teach hospital staff proper recording and securing of patient information and data.
HIPAA, the Health Insurance Portability and Accountability Act, was put in place in 1996 to protect employees in between jobs. Like most regulatory standards in the healthcare industry, HIPAA requires training for your company to be considered compliant. Understanding this important set of laws allows your company to avoid unfortunate legal situations, saving you time and money. HIPAA training can take many different forms. Some organizations use older methods like creating a HIPAA training powerpoint, while others will create a HIPAA training video for employees. Either way, you need to make sure your HIPAA training course will cover all of the HIPAA training requirements that you need for HIPAA training certification. By the way, the correct spelling is HIPAA, not HIPPA. Training on HIPAA laws is critical, no matter how you deliver it, or spell it.
At Lessonly, we view HIPAA training like we do every type of training: important. By training your staff on HIPAA rules, you’re not just meeting a requirement, you’re also expanding your team’s knowledge. You’re enabling them to perform their job in the right way, while also furthering the rights of your customers and patients. A typical outline HIPAA training will include topics like the core privacy and security rules within HIPAA, what protected health information covers, practical ways to keep PHI secure and private, and what employees need to do if they don’t comply with the rules. As with all training, be sure to add a quiz or two to make sure your team is understanding what they need to at the level they need to.
Simply showing a HIPAA training video isn’t going to help employees retain information. With that said, attaching a HIPAA training powerpoint through an email is almost equivalent; either no one will pay attention to it, or the information remembered from it won’t line-up with HIPAA training requirements. How often should you use rich media? It’s not that using a video or powerpoint for HIPAA learning is wrong, but solely showing a HIPAA training video for employees is not the best method. Using a combination of media in a HIPAA training course is the way to go.
HIPAA Laws for Employers
As a covered entity under HIPAA (health care providers, clearinghouses, or plans), can only disclose health information if permitted, generally for treatment purposes. In 2009, HIPAA rules expanded to businesses that use health information to perform services on behalf of covered entities, like data analysis companies. After that, limitations to disclosure become much more complex.
Because covered entities need to ensure the knowledge and following of HIPAA laws, ongoing training for HIPAA compliance is beneficial for employers and existing employees. HIPAA requirements for employers depend on which rule is being applied, the HIPAA Privacy Rule or the HIPAA Security Rule. But all topics for training on HIPAA requirements will include subjects like HIPAA laws for minors and HIPAA laws for employees.
HIPAA Privacy Rule
The HIPAA privacy rule is established for covered entities and their associates to protect personal health information and medical records. The privacy laws give patients rights over their health information and provide standards for HIPAA privacy rule employers to disclose or restrict disclosure of health information.
A HIPAA privacy rule summary can be found here, but for employers, we give these important take-aways:
- You must provide training on what information can and cannot be disclosed
- Have a process to ensure the security of health information
- Information can be used in cases of treatment, payment, and to protect the general public’s health in case of spreading
HIPAA Security Rule
The HIPAA security rule is geared toward medical employers who must have training, processes, and procedures in place to adhere to the HIPAA security requirements. These things focus on the electronic handling of information from an organization.
The HIPAA security rules are split up into five different subjects, all which require extensive informational training to those assigned as directors within an organization:
Administrative safeguarding is the training and implementation of practices and procedures to properly handle health documentation. This includes assigning roles of those responsible for managing and monitoring HIPAA standards as well as recognizing violations and having an emergency plan in place in case a security incident arises.
HIPAA security physical safeguard standards precisely have to do with the kind of hardware and electronic equipment housing secure information. Physical safeguards designate who can use and access information in a workstation.
These standards define the less tangible aspects of the security rule. They cover things like audit and access controls, integrity, identity authentication, and the proper transmission of information.
This requirement revolves around the necessary documentation of BAs and group health plans.
Policies procedures, and documentation requirements
This is an overarching rule which describes the policies and procedures within an organization to comply with the security rule. Additionally, proper digital or documentation of these processes must be available for reference. These documents must be maintained upon six years from creation or last effect.